Explore the full set of Car Rental Solutions features—from reservations, quotes, and contracts to Simple Pricing, fleet management, online booking, payments, reports, and multi-branch control.
Also available for Motorcycles, Boats, Motorhomes, Trailers, Bikes and Scooters rentals.
Quotes, reservations, and contracts built specifically for car rental operations.
All your reservations are available in the Control Panel. You can print or email them, and filter by date, status, name, vehicle, location, rates, or by canceled and no-show status. You can also change a reservation from pending to confirmed, edit it, or convert it to a rental agreement. Pickup and dropoff information, comments, and pickup details can also be printed.
Provide fast, accurate quotes over the phone or at the counter, and print or email them within seconds. Quotes can be fully edited at any time and converted into a reservation or rental agreement contract when the customer is ready to book.
Generate a fully customizable rental agreement instantly from a quotation or reservation, with options for digital signatures, print-friendly layouts, and complete audit-trail tracking. Support multilingual templates, email delivery of signed agreements, embedded payment and authorization fields, and seamless vehicle-swap workflows.
You can easily edit your contract at any time—add or remove clauses, adjust fees, or update wording on the fly—without needing technical support.
Handle complex rate calculations, prorate season cut-offs, and apply daily extras or drop-off fees. The quoting engine is custom-coded to match your business rules so quotes are accurate and generated faster than manual calculations.
Define how you want to handle multiple age groups. Configure underage driver fees that vary by age, vehicle class, location, rate code, and more—all automatically applied by the system.
Choose whether a rate code uses a calendar day or a 24-hour day billing model, giving you full control over how rental duration is calculated.
Create multiple rate structures for Corporate, Hotel, Referrers, and website rates. Configure them by location, vehicle, season, charges, and more.
Set minimum or maximum rental days on your website from a single screen. Add seasonal dependencies and define defaults or per-vehicle rules to match your business needs.
Start with a few locations and grow to many. Add pick-up and drop-off options, group them by geographic region, and offer customers flexible, location-based service.
Charge one-way fees when vehicles are returned to a different location. Configure fees for specific pick-up and drop-off combinations.
Tailor the system to match your existing business rules, ensuring that the software reflects the way your operation actually works.
Powerful tools to manage rates, seasons, discounts, and fees from one place.
Simplify your car rental pricing strategy with Simple Pricing. Easily adjust rates based on duration, season, location, age groups, and more. Update all nine pricing factors in under a minute.
Configure different rental rates (tiers) based on the number of days and the type or size of vehicle. Use seasons and percentage adjustments to modify rates quickly and maximize revenue across your fleet.
Define high-season and low-season pricing by location. Reflect changing demand and travel patterns so your rates stay competitive and aligned with market conditions.
Use mass rate updates to change all your rates by a fixed amount or percentage in just a few clicks—across locations, vehicles, or seasons.
Configure custom charges by percentage, per day, or fixed amounts, with optional minimum and maximum values. Perfect for additional services, surcharges, or optional extras.
Charge different taxes depending on where vehicles are picked up. Support sales taxes, airport taxes, and other local charges with flexible tax configurations.
Use fixed or calculated amounts across all fees and rates. Daily, weekly, pick-up and drop-off fees, airport taxes, and more can all be set as static or dynamic values.
Optimize utilization, track accessories, and control availability across locations.
Quickly view how your vehicles are performing with color-coded utilization graphs. See usage by vehicle class or individual unit to spot high-demand categories, optimize pricing, and make smarter buy/sell decisions.
Manage your fleet, run usability reports, and track when service is due. Keep your vehicles road-ready and reduce downtime.
Track GPS units, baby seats, phones, and other accessories when opening and closing contracts. Prevent lost equipment and run reports to see where each accessory is and whether it is attached to an open rental.
Group vehicles into categories such as Standard, Convertibles, SUVs, and Exotic Cars. Assign the same vehicle to multiple groups to make selection easier for customers.
Offer different vehicles at different locations. For example, maintain different fleets for Florida vs. New York while managing everything from one system.
Place manual blackouts when demand spikes to prevent overbooking. Display clear blackout messages so customers can adjust vehicles, dates, or both.
Tools that streamline day-to-day operations across locations and branches.
Swap multiple vehicles under a single active contract when customers need a different unit or fleet conditions change. The system closes the outgoing unit, keeps the contract open, and updates availability immediately.
Print separate unit pages within the same contract for clear documentation of each vehicle used during the rental period.
Set individual opening and closing hours for each location on a day-by-day basis, ensuring accurate availability and pick-up/drop-off windows.
Override standard business hours by setting special opening and closing times for holidays and peak dates.
Specify which areas are allowed for pick-ups and drop-offs. Restrict certain locations to pick-up only or drop-off only, and configure different hours for each direction.
View vehicles on rent, open contracts, confirmed reservations, locked units, and unit relocations in a single graphic overview of fleet activity.
Keep vehicle status up to date across all branches. Manage transfers, cross-branch reservations, and unit blocks in real time without double-booking.
Offer instant upgrade or downgrade options based on the vehicle customers select. Automatically display alternative models or classes to boost upsells and flexibility.
Online booking, multi-language support, e-sign agreements, and automatic communication.
Allow customers to reserve, pay, and confirm bookings anytime. Accept major credit cards, wallets like Apple Pay and Google Pay, and standard checkout flows. Process deposits, pre-authorizations, and full payments instantly with automatic email confirmations.
Offer your booking experience in English, Spanish, French, Portuguese, and Icelandic. Reach more markets and let customers book in their preferred language.
Go paperless with electronic signatures in your office or during vehicle delivery. Capture signatures on devices like iPads and email or print the signed rental agreement instantly. No additional software to install.
Send automatic email notifications when customers create, edit, or cancel a reservation. On multi-language websites, customers receive emails in the language used for the reservation.
Configure optional extras such as baby seats, GPS, DVD players, and more. Customers can add extras during booking and see updated quotes instantly.
Highlight promotional vehicles and special rates on your homepage. Easily manage which offers are displayed from the control panel.
Check availability for the entire fleet or specific vehicle classes. The system considers returning units, open contracts, and confirmed reservations to show accurate stock.
Collect credit card information securely on your site. Use SSL certificates to ensure data is transmitted safely over the internet.
Use rate codes, coupons, affiliates, and referrals to drive more bookings.
Configure rate codes for daily, weekly, monthly, or weekend rentals. When customers enter a valid code, the system applies discounts for selected vehicles or the whole fleet, with location, vehicle class, and date-range targeting.
Include extras like GPS, child seats, and insurance packages inside promotions for more value.
Create fixed-amount or percentage-based coupon codes. Assign them to specific vehicles or locations and set expiration dates for time-limited campaigns.
Enable businesses, travel agencies, influencers, and bloggers to promote your car rental services through an integrated affiliate system.
Collect payments, configure fees, and align tax rules with your locations.
Accept credit card payments through PayPal on your website. Customers can pay even if they do not have a PayPal account.
Configure operational charges by percentage, per day, or fixed amount, with minimum and maximum thresholds. Ideal for insurance, roadside assistance, or additional drivers.
Set different tax structures per location, including sales tax, airport tax, and other regional surcharges, ensuring accurate billing and compliance.
Decide whether fees are fixed or automatically calculated based on rental duration, vehicle class, or other conditions, giving you full flexibility in your pricing model.
Gain full visibility into reservations, contracts, fleet performance, and conversions.
Generate reports for Pending, Confirmed, Canceled, and Voided reservations; Units Available and Units on Rent; Open and Closed Contracts; Sales and Rate Reports; Unit Sales; Reservations; Payments Received; Rental Agent Commissions; Usability; Contracts by Vehicle Class or Country; Total Sales, and more.
Get a real-time overview of your operation: available units, vehicles on rent, overdue returns, and units in maintenance. See upcoming reservations and returns to optimize scheduling and allocation.
Paste your Google Analytics tracking code directly into the control panel and track reservations, form submissions, and other key conversion events using GA Goals.
Manage branches, users, and permissions with fine-grained control.
Create as many branches as you need, each with its own time zone. Send reservation emails by location and manage local configurations easily.
Add as many users as needed, each with tailored access rights. Decide exactly what each user can see and do within the system.
Simplify access management by creating roles with preset permissions—for example, Managers, Reservation Agents, and Rental Agents—and assign users to roles for fast, consistent access control.
Keep your website content up to date without needing a developer.
Easily create or change the content of your website pages. Keep promotions, text, and images updated without editing code.
Combine auto-responders, affiliate tracking, and Google Analytics integration to keep your website and marketing workflows running smoothly from a single platform.
Car Rental Solutions continues to evolve based on customer feedback. New features, optimizations, and integrations are added regularly to keep your rental operation competitive and efficient.
Ready to see these features working together?
Book a Live Demo
Quick answers to common questions about what’s included in Car Rental Solutions.
Car Rental Solutions works for traditional car rentals as well as motorcycles, boats, motorhomes, trailers, bikes, and scooters. You can mix vehicle types in a single system while keeping pricing and availability under control.
Yes. Car Rental Solutions includes a real-time online booking engine that you can integrate into your existing website. Customers can see live availability, select vehicles and extras, sign agreements electronically, and pay or authorize their rental online.
Yes. You can set up multiple branches with their own business hours, tax rules, fleets, and rate structures. The system keeps inventory and availability synchronized across all locations in real time.
The Simple Pricing engine lets you control seasons, tiers, locations, age groups, extras, and nine different pricing factors from a single screen. You can update rates for multiple vehicles or locations in under a minute using mass rate updates.
No. Car Rental Solutions includes website tools and a content management system so you can update pages, promotions, and tracking codes without touching the underlying code.